The Big Sandy Mountaineer -

UNOFFICIAL MINUTES

Tuesday, March 19th, 2024 High School Computer Lab 7:00 PM

Trustees present- Chairman Kelly Rutledge, Brad Weaver, Matt Myers Arrived late at 7:19 pm: Jessica Sheehy

Phoned in at 7:20 pm: Anna Bold

Administration Present- Superintendent Dan Schrock

Principal Heather Wolery District Clerk Mary Merrill

Guests present

1. Call to Order at 7:00pm by Kelly Rutledge, Chairman

2. Pledge of Allegiance was said by all in attendance

3. Welcome Guests- Chairman Rutledge welcomed all guest in attendance

4. Public Comment- Non Agenda Items. No Public Comment.

5. Correspondence- None

6. Minutes of the Last Meeting- Motion to approve the minutes of the Board of Trustees meeting held on February 20th 2024 made by Matt Myers, motion seconded by Brad Weaver, no discussion, minutes approved unanimously.

7. Reports & Updates

a. National Honor Society & Student Council- Ms. Jaramillo, advisor to the NHS, reported that community service hours by the members are well underway. Student council representative reported that the student of the month recognition is going well; they have planned an Easter Egg hunt for at the school and the NHS will also be assisting with this.

b. Booster Club-no report

c. Technology – Travis Baumann reported that a new firewall is coming; ERATE was just completed and also that new switches are coming soon.

d. Clerk’s report- Clerk Mary Merrill reported on current balances in all funds; spoke to the balances in activities accounts, specifically the athletics activities accounts.

i. Action Item- Approval of Claims & payroll k-12- Brad Weaver made a motion to approve all claims #49907-49934, payroll direct deposit ACH batch 309, payroll checks #37752-37785, Matt Myers seconded, no discussion, motion approved unanimously.

e. AD report- Athletic Director reported on the overall expenses associated with the athletic teams and the association with the low balances in the athletic activity accounts. The expired football helmets have been advertised to be given away for posterity for a free will donation to help offset the cost of the new helmets that have been ordered.

f. Principals Report-Principal Wolery reported that her recent visit with the rep from the social media and website app company, APPTEGY, went well and that the district has had good usage of the website.

g. Superintendents Report- Mr. Schrock reported on the repairs upcoming to the water damaged area in the locker room. He is also working on developing a summer maintenance list needs with the head of maintenance. Mr. Schrock is working on a grant through Bear Paw Development that could be used towards funding the HVAC project. He spoke of the upbeat and positive culture within the school this year.

8. Old Business

a. Discussion & possible action item- Teacher Negotiations- Brad Weaver gave an update on the negotiations with the teachers union as having been a positive experience and that an agreement was made between the teachers union and the negotiating committee at the most recent meeting held on Monday, March 18th.

9. New Business

a. Discussion & possible action item-Student and Adult meal prices- Review of cost analysis and district comparison documentation provided by head cook Lianna Heimbigner and a recommendation by Superintendent Schrock to raise the district pricing led to a motion to raise both adult and student meal prices by .50 for FY24/25 made by Brad Weaver, seconded by Matt Myers, discussion, motion to increase prices by .50 approved unanimously.

b. Discussion & possible action item- Volunteer track coach, Samantha Weaver. Recommendation by AD Schwarzbach to bring Samantha Weaver on as an assistant coach for the 2024 track season. Motion to approve recommendation made by Jessica Sheehy, motion seconded by Kelly Rutledge, no discussion, approved unanimously and Samantha Weaver approved as volunteer track coach for 2024 season.

c. Certified Staff- Possible renewal or Non-Renewal of Tenured and Non-Tenured Teachers for school year 2024-2025

1. Consideration and Action to Renew Tenured Teachers: Superintendent Schrock spoke to his pride in the staff and the dedication and commitment to the students. Motion made to renew the following contracts made by Matt Myers, motion seconded by Brad Weaver, no discussion, motion to renew the following tenured contracts for FY2024/2025 approved unanimously.

Layne Taylor TJ Bond Melanie Schwarzbach Traci Rodewald Tucker Taylor Shersteen Cline Samantha Weaver Sheri Moore Calista Worrall

Amy Terry

2. Consideration and Possible Action to Renew or Non-renew the employment of the following Non-Tenured Teachers: Superintendent Schrock spoke to his pride in the certified staff as well as to the success of the district mentoring program. Brad Weaver made a motion to renew the non-tenured contracts of the following certified staff, motion seconded by Jessica Sheehy, no discussion, motion to renew the following non-tenured contracts for FY 2024- 2025 approved unanimously.

Linda Finke Jessie Jaramillo Marla Ray James Sant Ryne LaBuda- Renee Leader Bonnie Bauer Trinity Leeds

d. Discussion & possible action item- School year 24/25 calendar- Principal Wolery presented the two calendar options for school year 2024-2025 with the calendar listed as number one being the option preferred by the staff. A motion to approve Calendar option one for 2024/2025 was made by Jessica Sheehy, motion was seconded by Kelly Rutledge, no discussion, calendar option one for 2024/2025 was approved unanimously.

e. Discussion & possible action item-Building Reserve Levy- Mr. Schrock spoke to the grant that he is writing for and that if received, will cover the cost of the HVAC repairs and as such the district should hold off on running a Building Reserve Levy unless needed. No action taken.

f. Discussion & possible action item- HVAC bid proposal acceptance- Mr. Schrock spoke to the needed repairs being highlighted by the excessive heat being experienced in the room hosting the servers for the school and that damage that could result to the entire school network due to the heat and that the district needs to begin the repairs as soon as possible. Recommendation to accept the FICO proposal for phase one and submit the down payment using funds from the building reserve fund. Motion to accept the FICO bid proposal for Phase one completion of the HVAC project and the required down payment made by Matt Myers, motion seconded by Brad Weaver, no discussion, motion passed unanimously.

g. Discussion & possible action item- Hire Terry Grant for election assistance. Motion to hire Terry Grant to assist the District Election Administrator with the 2024 Trustee and General Fund election, if held, made by Jessica Sheehy, motion seconded by Brad Weaver, no discussion, motion to Hire Terry Grant as election assistant passed unanimously.

h. Discussion & possible action item- Golden Triangle Cooperative CO-OP agreement 24/25. Motion to renew the district agreement with GTCCP for 2024/2025 fiscal year made by Brad Weaver, motion seconded by Matt Myers, no discussion, motion passed unanimously.

i. Discussion & possible action item- Transportation retention bonus. Discussion on raises versus retention bonus or combination of both for activity and route bus drivers. With more information needed before a decision to implement could be made, no action was taken.

j. Discussion & possible action item- Set permissive levy amounts, per SB 307. Motion to set the permissive levy amounts along with a general fund maximum budget with a vote election was made by Anna Bold, motion was seconded by Brad Weaver, discussion, motion passed unanimously to set the permissive levy amounts along with a general fund maximum budget election.

10. Next Board Meeting: Regular Meeting, Tuesday, April 16th 2024

11. Meeting adjourned at 8:15pm by Kelly Rutledge, Chairman